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1. Place and date of the meeting
The First Meeting
of Ministers and High Authorities on Science and Technology within the
Framework of CIDI will be held on November 11 and 12, 2004, in the city of
Lima, Peru. All sessions will be held in the Bolívar Room at the
headquarters of the Andean Community of Nations (CAN), Paseo de la
República 3895, San Isidro, Lima, Peru.
The inaugural
session will be held on Thursday, November 11, at 10:30 a.m., in the
Bolívar Room. Buses will depart from the Swissotel and the Sonesta at
9:00 a.m. to carry delegates to the site of the inaugural session.
2. National Coordinating Office
National coordination will be handled
by:
Ms. Aurora Riva Patrón
Chief of the Office of International Cooperation
National Council on Science and Technology
Calle del Comercio No. 197, San Borja
Lima,
Peru
Telephone: (511) 226-0582
Fax: (511)226-0582
E-mail:
ariva@concytec.gob.pe
and/or
fortega@concytec.gob.pe
3. Hotels
The Government of Peru has made a
preliminary reservation for delegations at the hotels suggested below.
Room reservations will be made directly with the hotel.
Hotel reservation forms should be
filled in and sent to the National Coordinating Office by fax at (511)
226-0582, or by e-mail:
ariva@concytec.gob.pe or
ggaliano@concytec.gob.pe.
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Hotel |
Single/double room |
Suite |
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Swissotel Lima
Vía
Central 150
Centro
Empresarial Real
San
Isidro, Lima
Phone:
(511) 421-9888
Fax:
(511) 421-4360
www.swissotel.com
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US$105
+ 19% tax
+ 10%
service charge
Luxury
US$135.00/US$150.00 + 19% tax + 10% service charge
Executive
US$155.00/US$170.00 + 19% tax + 10% service charge
The 19% tax will be waived for guests who pay personally in their own
name.
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Junior
suite
US$175.00/US$190.00 + 19% tax
+ 10%
service charge
Business
US$230.00 +
19%
tax
+ 10%
service charge
Swiss
executive
US$280.00 +
19%
tax
+ 10%
service charge |
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Sonesta Posada
del INCA El Olivar
Pancho Fierro
194
San Isidro,
Lima
Phone: (511)
222-4777
Fax:
(511) 422-4345
www.sonesta.com
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Single
US$72.00 + 19% tax
+ 10%
service charge
Double
US$78.00 + 19% tax
+ 10%
service charge
The 19% tax will be waived for guests who pay personally in their own
name. |
Executive room
US$91.00 +
19%
tax
+ 10%
service charge
Senior
suite
US$117.00 +
19%
tax
+ 10%
service charge |
Rates at both hotels include breakfast.
Room reservations will be made strictly in the order of
receipt of requests, and according to the information provided therein.
The hotel bill will be paid directly by each participant at the end of the
meeting.
Confirmed
reservations require a valid credit card number. To facilitate this
procedure, a hotel reservation form is attached (Appendix I).
In view of the high
demand for hotel rooms in the city of Lima in November, participants are
advised to make their reservations as early as possible, directly with the
hotel.
All room
reservations, without exception, must be confirmed before October 1,
2004. After that date, the initial block of reservations will be released
and the National Coordinating Office will assume no responsibility for
reservations made at the designated hotels. Cancellation of reservations
after that date will be subject to the current rules and practices of the
international hotel industry.
4. Flights
It is recommended
that delegates make their round-trip flight reservations as early as
possible, directly with the airlines or through their travel agencies.
5. Peruvian entry and
exit requirements
Peru has agreements
with most countries to eliminate the entry visa requirement; in those
cases, only a valid passport must be presented. Participants requiring an
entry visa should apply at the Peruvian Embassy or Consulate in their
countries. A list of countries whose nationals do not need entry visas is
attached (Appendix III).
The exit tax for all participants is US$28.50.
6. Reception at the airport
The Government of
Peru will have staff ready to meet all participants. It is important that
the delegates include complete flight information on their hotel
reservation forms, which should be sent to the National Coordinating
Office no later than October 1, 2004.
There will also be
transportation from the airport to the hotels listed in this bulletin for
participants.
7. Ground transportation
The National
Coordinating Office will provide transportation between the hotels listed
in this bulletin and the meeting site, according to schedules that will be
established, and to all protocolary events.
If you wish to use
public transportation, it is advisable to request a taxi by telephone from
a taxi company or to use taxis authorized by the municipality (in Lima
these are painted yellow and have an illuminated sign on the roof).
Taxi meters are not
used in Peru. The passenger must negotiate the fare before entering the
taxi. Tips are not customary. At airports, is it best to use taxis
authorized by the airport authority.
8.
Registration of participants
The attached registration form (Appendix II) should be filled
out and sent to the OAS no later than October 15, 2004, to facilitate
registration. Late registration will be conducted at the meeting site,
beginning at 8:00 a.m. on November 10, 2004. Delegates will receive an
identification badge, which will be required, for security
purposes, at all meeting events. Delegations are requested to
present their official credentials at the time of registration.
Delegations, observers, and special guests are also requested
to direct their letters of credentials and any other correspondence
relating to the meeting to the following address:
Office of Science and Technology
1889 F Street, N.W.
Washington, D.C. 20006
Tel. (202)458-3368
Fax: (202) 458-3167
Contacts:
Gala
Redington
gredington@oas.org
Paula
Flores
pflores@oas.org
9. Working documents and languages
Work sessions at the meeting will be conducted in the official
languages of the Organization–English, French, Portuguese, and Spanish–and
simultaneous interpretation will be provided in those languages.
10. Communications
The meeting site will be equipped for international telephone
calls. These may be placed collect or paid for directly at the special
telephone booths set up for the event.
11. Currency
The official monetary unit is the nuevo
sol, divided into 100 céntimos (cents). It is issued in coins of
5, 10, 20, and 50 céntimos, in coins of 1, 2, or 5 nuevos soles,
and in banknotes of 10, 20, 50, 100, and 200 nuevos soles. The United
States dollar is accepted by most businesses, restaurants, and service
establishments at the daily exchange rate. Most establishments accept
major credit cards.
It is advisable to change money at
hotels, banks, or authorized exchange houses, which are open from 9:00
a.m. to 6:00 p.m. On Saturdays, most banks are open only until noon.
The nuevo sol/US$ exchange rate,
approximately 3.45 to $1.00, is variable.
12. Medical services
The National
Coordinating Office will make medical services available to participants
during meeting hours. An ambulance will also be available during meeting
hours.
13. Other services
Both hotels, the Swissotel and the
Sonesta, have money-exchange services, automatic tellers (ATMs), and
travel offices.
In addition to the computers made
available to the delegates by the Government of Peru in the assigned area,
the Government will also provide several Internet hookups for delegates
who may wish to connect their own computers. Technicians will be
available to help delegates with their connections.
14. Hours of operation
Businesses are open continuously from 10:00 a.m. to 9:00 p.m.,
Monday through Saturday. Large shopping centers are open seven days a
week until 9:00 p.m.
Banks are open Monday through Friday from 9:00 a.m. to 6:00
p.m. On Saturday, they close at noon.
Most government offices are working from 8:00 a.m. to 5:00
p.m., Monday through Friday.
15. Weather
In
November, the temperature is around 20 degrees C (68 degrees F). Since
this is a transitional period leading to summer, some days are hot and
sunny, others are more moist and cloudy. A sweater or light jacket is
recommended.
16. Electricity
The electrical standard is 220 volts AC, 60 cycles.
17. Local time
In November, the local time in Lima is the same as in
Washington, D.C.
18. Safety
a.
Take normal precautions against pickpockets.
b.
Carry a copy of your identification documents. Keep the originals
and items of value in the hotel safe. Be sure to keep track of what you
are depositing and to ascertain what responsibility is assumed by the
establishment.
c.
Carry objects of value discreetly. Do not carry large sums of
money. Keep an eye on your bags and luggage.
d.
Do not wear knapsacks or handbags on your back.
e.
Do not exchange money on the street.
f.
Do not walk in poorly lit areas. Do not walk alone late at night.
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